What are the Health & Safety Practices in regards to COVID-19 for Summer 2020?
Lutherhill values the health and safety of our campers and staff. We train our staff to consistently ask two questions, 1.) Is it safe? 2.) Is it for the camper? This has been true for Lutherhill since 1954 and still today. As we rebuild our summer plans for 2020, we have taken intentional measures to safeguard our campers and staff in response to COVID-19.
Over the past several weeks, Lutherhill’s staff and Board of Directors have spent countless hours consulting the advice of medical professionals, public health officials, camp experts, camper parents and ministry leaders determining the best way to safely operate camp this summer. Our enhanced procedures are based on state regulations, American Camp Association recommendations and CDC best practices.
Here is our plan to safeguard campers this summer:
CAMPER & STAFF SCREENING
All campers and staff will complete a 14-day pre-screening which includes logging daily temperatures and documenting symptoms typical to COVID-19. This helps assess previous exposure to COVID-19 and prevents the potential spread while at camp. On camper drop-off days, everyone who exits their vehicle, not just campers, will be asked COVID-19 related health screen questions and will be temperature-checked. Campers and staff will be temperature checked every day of camp. All full-time staff will be screened daily before entering camp. If any staff or camper is found to have fever and a corresponding COVID-19 symptom, we will quarantine the individual in a comfortable, isolated location while awaiting parent pick up.
COVID-19 spreads most easily when large groups of people are in close proximity. Public health officials offer physical distancing as a simple way to deter the spread. Campers will be able to be in close proximity to all their cabin mates. We will encourage campers to keep physical distance of 6 feet or more from other cabin groups. Face coverings will be helpful when physical distancing is difficult to maintain. For this summer, large group gatherings will be limited. Some of our typical indoor gatherings like worship and community meals will be held outside instead to give more space for physical distancing.
COVID-19 spreads in close proximity, when aerosol, saliva or nasal discharge are exchanged. Simply covering the nose and mouth help to deter the spread. Campers and staff are asked to have face coverings with them at all times. We recommend simple face coverings that can easily be pulled over the nose and mouth when in close, sustained contact with people other than their cabin mates.
HANDWASHING & SANITIZING
Hand cleanliness is the number one way to help slow the spread of communicable diseases. All gathering spaces, cabins, and meal areas have handwashing stations and hand sanitizer easily accessible. Our staff will model best practices with hand cleanliness and encourage campers to do the same. Like most things at camp, we’ll make it fun! Happy Campers will joyfully wash their hands!
What will happen to my deposit or registration fees?
We know that every family is different, and every situation is different. Campers who are currently registered for a cancelled program will have the chance to direct their deposits/registration fees. You have three options: transfer payments to a future event, receive a refund or make a donation. If you can, we invite you to invest in the future of Lutherhill by donating all or part of your registration payments. You can let us know how you would like your deposit or registration fees handled HERE.
How can I stay up to date on any changes?
The best way to know about this is to connect with us on social media. We post all of our e-newsletters on Facebook and Instagram. And of course, you can always contact us at (979) 249-3232.
How can I invest in the future of Lutherhill?
This public health crisis will continue to pose a significant financial impact on Lutherhill Ministries. Retreat operations have been suspended since mid-March, creating a sizeable loss of revenue. Cancellation of summer camp creates even more lost revenue. Every camper comes to camp at a reduced rate because our ministry leaders are committed to never let finances keep children from experiencing camp. In order to continue this legacy of generosity, we need your help. We welcome your generous support to help us invest in the future of Lutherhill.
If you want to give immediately, you can give online or mail a check to:
P.O. Box 99
La Grange, TX 78945
If I was registered for a June session, can I just transfer to a July session?
July session registration for our previously registered June campers begins on June 8th. An email was sent with instructions about how to register and will be followed up with an email on the 8th with specific codes. If you are a June camper and did not receive this email, please contact email@example.com for the information.
Our church is part of a group hold, what happens with our registration?
If you are registered as part of a Group Hold (our group reservation process in partnership with your church), we will be in touch with the Group Hold contact person. The church will determine how to process any portion of your registration fee paid by the church. You will still be able to determine how to process any portion of your registration paid by you.
I still have questions! Who should I contact? How do I contact you?
Our staff is working from home, and our phone system is experiencing high call volumes. Email is the most efficient way to connect with us. For specific questions, your first point of contact is:
Summer Staff: firstname.lastname@example.org
Day Camps: email@example.com
Other: firstname.lastname@example.org (and we’ll connect you to the right staff person)